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How to add Gmail Domain to Outlook starting with Outlook 2013

Note - Outlook can be very finicky with Gmail settings and it is usually relating to the outgoing ports and the SSL and or TLS settings.

Without looking at this whole article here are your settings.

Cheat Sheet 

Incoming settings

imap.gmail.com

Port 993 / SSL

DO NOT CHECK THE - (SPA) REQUIRE LOGIN USING SECURE PASSWORD AUTHENTICATION 

>>>>>

Outgoing settings

smtp.gmail.com

Port 587 SSL and most of the time Port 25 with TLS is what works

Key is to check the box My outgoing server (SMTP) requires authentication

and click the radio button - Use same settings as my incoming mail server (user name and password)

End Cheat

 

To setup your Gmail account to use IMAP, sign in to your Gmail account and go to Mail.

01_clicking_mail

Click the Settings button in the upper, right corner of the window and select Settings from the drop-down menu.

02_clicking_settings

On the Settings screen, click Forwarding and POP/IMAP.

03_clicking_forwarding_pop_imap

Scroll down to the IMAP Access section and select Enable IMAP.

04_enabling_imap

Click Save Changes at the bottom of the screen.

05_clicking_save_changes

Close your browser and open Outlook. To begin adding your Gmail account, click the File tab.

06_clicking_file_tab_in_outlook

On the Account Information screen, click Add Account.

07_clicking_add_account

On the Add Account dialog box, you can choose the E-mail Account option which automatically sets up your Gmail account in Outlook. To do this, enter your name, email address, and the password for your Gmail account twice. Click Next.

08_selecting_email_account

The progress of the setup displays. The automatic process may or may not work.

09_configuring_automatically

If the automatic process fails, select Manual setup or additional server types, instead of E-mail Account, and click Next.

10_selecting_manual_setup

On the Choose Service screen, select POP or IMAP and click Next.

11_selecting_pop_or_imap

On the POP and IMAP Account Settings enter the User, Server, and Logon Information. For the Server Information, select IMAP from the Account Type drop-down list and enter the following for the incoming and outgoing server information:

  • Incoming mail server: imap.googlemail.com
  • Outgoing mail server (SMTP): smtp.googlemail.com

Make sure you enter your full email address for the User Name and select Remember password if you want Outlook to automatically log you in when checking email. Click More Settings.

12_pop_imap_account_settings

On the Internet E-mail Settings dialog box, click the Outgoing Server tab. Select the My outgoing server (SMTP) requires authentication and make sure the Use same settings as my incoming mail server option is selected.

13_setting_up_outgoing_server

While still in the Internet E-mail Settings dialog box, click the Advanced tab. Enter the following information:

  • Incoming server: 993
  • Incoming server encrypted connection: SSL
  • Outgoing server encrypted connection TLS
  • Outgoing server: 587

NOTE: You need to select the type of encrypted connection for the outgoing server before entering 587 for the Outgoing server (SMTP) port number. If you enter the port number first, the port number will revert back to port 25 when you change the type of encrypted connection.

Click OK to accept your changes and close the Internet E-mail Settings dialog box.

14_advanced_settings

Click Next.

15_clicking_next

Outlook tests the accounts settings by logging into the incoming mail server and sending a test email message. When the test is finished, click Close.

16_testing_account_settings

You should see a screen saying “You’re all set!”. Click Finish.

17_clicking_finish

Your Gmail address displays in the account list on the left with any other email addresses you have added to Outlook. Click the Inbox to see what’s in your Inbox in your Gmail account.

18_new_account_in_outlook

Because you’re using IMAP in your Gmail account and you used IMAP to add the account to Outlook, the messages and folders in Outlook reflect what’s in your Gmail account. Any changes you make to folders and any time you move email messages among folders in Outlook, the same changes are made in your Gmail account, as you will see when you log into your Gmail account in a browser. This works the other way as well. Any changes you make to the structure of your account (folders, etc.) in a browser will be reflected the next time you log into your Gmail account in Outlook.

 
 
 
 
 
 

 

 

 

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